Fixed Assets – Purchasing

Fixed assets are defined as all land, equipment, buildings, machinery, and/or furniture with a delivered and installed unit price value in excess of $1000 unit cost and a useful life of one year or more, and sensitive items such as cameras, computers, and computer peripherals with a delivered and installed unit price value of more than $500 unit cost. All fixed assets of the Board of Education are to be recorded in accordance with generally accepted accounting principles and the Financial Reporting Manual for Maryland Public Schools.  Fixed assets will be inventoried using a barcoding system on a no less than a bi-annual basis.

All Equipment and Furniture purchases with a value in excess of $1,000 unit cost ($500 unit cost for computers, cameras, and peripherals), must be ordered by the Purchasing Department.Upon receipt of equipment requiring a CCPS barcode, the school will receive a Form FA-1 and accompanying barcodes from either the Purchasing Office or the Technology Office.  This form will list the barcode to be assigned to each piece of equipment.  All sections of the form are to be completed and the form signed by the Building Administrator.  When completed, the signed form should be returned to the Purchasing Office within ten (10) days. Fixed assets must be physically inventoried every two (2) years.

The Purchasing Office is responsible for generating work order requests to the Maintenance Department for the removal or transfer of furniture and equipment.  A school or department is to submit a written request, Form P-76, to the Purchasing Office requesting the removal or transfer of furniture and/or equipment.  Upon receipt of this request, Purchasing will submit the work order to the Maintenance Department.