Type either “L”
to look at a Purchase Order or “A”
to approve a Purchase Order. To obtain
a list of Purchase Orders awaiting approval use the “Index” command in conjunction with the index options in the middle
of the screen. Use #5 to see all Purchase Orders awaiting approval by specific user
(Your user ID should already be filled in-simply type #5 and press enter).
Review the Purchase Order header information and
review the message at the bottom of the screen. To see the approval lists use F7. The system will display
all approvers for this Purchase Order.
The Auth. Column indicates the authority of the approver (either A = approver
or P = Preapprover) and the status column indicates the status (A = Approved, U = Unapproved, ¢¢ = Blank, R = Rejected, and O = Override approval.
Purchase Order approval is done from the line
screen. Use F21 to approve all lines, or move the cursor to the individual
lines and type “C”. Indicate your approval in the Action field.
This line is marked as approved. When all lines have been approved the Purchase Order header is marked as approved and is available to be printed and mailed.
This line cannot be approved until the originator
corrects it and the system rebuilds the approval queues.
This is a holding status and the line can remain unapproved until you choose to either approve or reject it.
Messages may
be typed in the comments field.