Type “A”
to add a Receiving record, enter the Purchase Order number and press the enter
key. The system will assign the
Receiver number automatically. Note that
the Purchase Order number consists of two parts: the actual PO number and the
Document ID. The Receiver also consists
of two parts. The receiver number will
always be system assigned and the document ID will always be “RC”.
To search for a Purchase Order number use the “Index” command in conjunction with the Index options in the middle of the screen. Use #2 to search Purchase Orders by number and #3 to search Purchase Orders by Vendor.
To search for receiving records already entered for
a Purchase Order use the “Index” command in conjunction with the Index options
in the middle of the screen. Use #1 to
index receivers by number or #5 to index receivers by Purchase Orders
The system displays the Purchase Order header screen. This is for reference only and may not be changed with the exception of the Received Date. This date will default as the current date. However, it may be changed if necessary.
1.
The
system will display the individual lines from the Purchase Order with the
quantity expected. The quantity
received needs to be entered. To
receive individual lines, move the cursor to the line to be received and type “C”.
This will display the individual line and allow entry of the quantity to
be received. To receive an entire
Purchase Order use the F21 key. This will fill in the quantity received
values to match the quantity expected.
After pressing F21 you may still change individual lines by placing the
cursor on the line and typing “C”.
2. Record the following information on the
packing slip:
a)
receiver
number
b)
date
received in CIMS
c)
write
“complete” if the entire order is received.
Send all packing slips to
Accounts Payable.